Job Description
Job Requirements
o Be extremely proficient in QuickBooks Enterprise, Microsoft Office and Excel
o Experience in construction accounting
o Be highly organized, acc urate, detail oriented, and able to multi-task
o Have excellent communication skills in English, both oral and written
o Be proactive and have problem solving skills
o Be pleasant, outgoing and professional
o Be willing to step outside of the job description as needed
• Must maintain punctual, consistent and dependable attendance.
• General Bookkeeping.
• Administer all facets of payroll and payroll reporting.
• Review, code, and process accounts payable requests.
• Process accounts receivable.
• Work with Project Managers to ensure timely/accurate billings to our customers.
• Track receivables for reporting and make collection calls.
• Contract I Subcontract processing.
• Monthly reporting; union ironworkers, workers compensation and sales tax returns.
• Prepare quarterly sales & use and payroll tax returns.
• Reconcile bank accounts.
• Close and finalize quarters.
• Year end tax reconciliation and prepare W2s.
• General office administration.
• Punctual, consistent, and dependable attendance.
• Other duties as assigned.
Education and Experience:
• Associates degree in accounting or equivalent from a two-year college and three years related
experience or five years related experience.
• Construction accounting experience.
Job knowledge, Skills and Abilities:
• Thorough knowledge of general accounting practices.
• Requires broad conceptual judgment, initiative, and the ability to deal with complex accounting
issues.
• Exceptional analytical and problem-solving abilities.
• Ability to work and interact with departments throughout the organization.
• Excellent written and verbal communication skills.
• Knowledge of payroll procedures and reporting.
• Proficient in Intuit QuickBooks Enterprise Desktop, Microsoft Office, and Excel.
• Willingness to go above and beyond for the benefit of the team and/or company.
• General Bookkeeping
o Process accounts receivable invoices for active projects
o Responsible for collection activities such as sending follow-up inquiries,
negotiated with past due accounts, and maintained cash receipts
o Sort and post customer payments (cash, checks, credit card, and ACH) via
accounting software
o Prepare bank deposits
o Review and process expenses reports
• Contract/subcontract processing
o Review initial contracts for accounting/ billing components: fees, billing
instructions, etc.
o Enter schedule of values into accounting software
o Process time and material invoices
o Billing using AIA documents, monthly waivers/ releases, and subcontractor billing
o Issue and monitor Mechanics Liens
o COi and OCIP/CCIP enrollment
o Certified Payroll reporting
o Understanding of and implementation of' Labor Burden
• Process weekly payroll
o Ironworker payroll I Union agreement processing
o Payroll tax filing and payments
o Quarterly taxes
o Year End Tax Reconciliation and Prepare W2s
• General Office Administration
o Business insurance management including annual renewal and GL/WC audi ts
o Enhance company effic iencies and maintain internal financial controls and
procedures
o Onboarding New Hires
o Third party examinations; (Bank, Workers Compensation, Asset Appraisals and
Sales & Use Tax Audits)
Cornerstone Staffing Solutions, a staffing firm with branches across the U.S., is one of the staffing firms recently named to Forbes America’s Best Recruiting and Temporary Staffing Firms 2023. This prestigious award is presented by Forbes and Statista Inc., the world-leading statistics portal and industry ranking provider. This is the fourth consecutive year the company has been recognized on the list.
Cornerstone Staffing Solutions, a staffing firm with branches across the U.S., is one of the staffing firms recently named to Forbes America’s Best Recruiting and Temporary Staffing Firms 2023. This prestigious award is presented by Forbes and Statista Inc., the world-leading statistics portal and industry ranking provider. This is the fourth consecutive year the company has been recognized on the list.
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