Job Description

Reporting Line :  Head of the Lower School

School Summary All Saints Academy was founded in 1966 as St. Paul's Episcopal Parish School under Father Gilbertson and Father Sturrup of Saint Paul's Episcopal Church. The school did not adopt its current name until 1993, when the middle and upper school portions of the facility were added, extending the grades serviced to grade twelve.

Mission Inspiring independent thinkers, principled leaders, and humble learners.

Vision All Saints Academy exemplifies Judeo-Christian values within an Episcopal tradition. We welcome students of all racial, cultural, and religious backgrounds striving to maximize each student's unique potential by instilling a sense of worth that comes with purpose, direction, commitment, and success.

Position Summary The successful Front Desk Receptionist candidate will have a professional attitude and appearance, solid written and verbal communication skills, the ability to be resourceful and proactive when issues arise, have multitasking and time-management skills with the ability to prioritize tasks and maintain a customer service attitude.

Essential Duties and Responsibilities The Front Desk Receptionist will:

• Greet and welcome visitors and issue visitor badges
• Answer, screen, and forward incoming calls
• Assist parents/visitors with various questions/concerns in person, by phone, and/or by email
• Maintain accurate attendance reports: Data entry of attendance, which includes proper coding entered into the Blackbaud System, along with capturing updates that occur throughout the day with students signing in and signing out. Entries include, but are not limited to, detailed times and comments along with proper filing by following FCIS guidelines
• Work closely with the Division Head in regards to absences, unexcused tardies, and any/all aspects of student attendance
• Act as liaison between parents, faculty, and administration by locating resources to answer inquiries
• Creative Dining (Food Service)
• Prepare electronic order forms for staff on a monthly basis
• Support faculty and staff by providing information and/or communication to students and parents
• Help departments with various tasks including mailings, distribution of items for parent events, etc
• Maintain organization and tidiness of lobby
• Receive and mark packages for distribution along with putting in maintenance requests for delivery
• Manage the consumables in the office supply cabinet
• Administrate the Lower School Morning Mile program
• Transportation 
• Issue Family ID numbers
• Make copies as needed
• Proficient in Google Suite and Microsoft products 
• Experience with Blackbaud including input of data and report generation, preferred 
• Excellent verbal and written communication skills 
• Connecting behaviors that lead to a warm welcoming office environment
• Professional manner and appearance

Other Duties:

• The Front Desk Receptionist will actively participate in relevant school activities and events to promote the mission of the school as directed by the Head of School.

Assume other responsibilities as requested by the Head of School, including but not limited to the work assigned in executing the Strategic Plan. 

Send resumes and cover letters to HR@allsaintsacademy.com . 

About All Saints Academy

All Saints Academy is conveniently located between Lakeland and Winter Haven in Polk County. Our beautiful 60-acre campus is home to dynamic learning spaces, on-site athletic facilities, and a dedicated Chapel. ASA’s highly qualified faculty fosters self-discipline, sparks enthusiasm, and encourages the academic success and well being of each student. The faculty, administration, and support staff work together as a team to inspire independent thinkers, principled leaders, and humble learners.

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