Job Description

Accountants One has a Purchasing Assistant position located in a Government sector near College Park, GA. This is 100% in the office Monday - Friday 8 to 5, and is temp to Hire. The purpose of the position is to establish and administer an open market for the procurement of a variety of materials, supplies, and equipment necessary to ensure the efficient operation of this facility.

Required Knowledge, Skills, and Abilities:

• Solicits and analyzes quotations from vendors to ensure that purchases comply with specifications and requirements; interviews vendors and their representatives and develops reliable suppliers by constant evaluation of their service and performance.
• Obtains the lowest prices consistent with quality and quantity; expedites shipments by contacting vendors regarding errors, incorrect shipments, and other discrepancies.
• Prepares invitations to bid and request for proposals based on applicable laws and regulations.
• Conducts pre-bid, bid hearings, and related meetings.
• Analyzes bids and proposals to ensure all specifications are met; recommends selection of bids that provide the best price, quality, and delivery time; notifies vendors of selection.
• Resolves any problems that may occur between city departments and vendors.
• Reviews departmental requisitions and consults with personnel on their needs; provides technical assistance and recommends changes or substitutions whenever necessary to reduce cost; provides verbal and/or written guidance as requested to various departments to ensure proper long-range planning for the purchase of goods and services.
• Maintains purchase orders and requisition registers.
• Keeps files of vendors from whom bids have been requested, and records bids received.
• Performs other related duties as assigned.
• The omission of specific duties does not preclude the supervisor from assigning duties that logically relate to the position.

Required Knowledge, Skills, and Abilities:

• Knowledge of public purchasing methods and procedures.
• Knowledge of techniques of specification writing.
• Knowledge of methods and techniques utilized in grading and analyzing the quality of supplies, materials, and equipment.
• Working knowledge of the laws and ordinances governing the purchase of goods and services.
• Knowledge of or ability to learn the department's rules, regulations, policies, and procedures.
• Skill in writing specifications and reports.
• Skill in soliciting competitive bids to acquire cost-effective products and services.
• Skill in dealing tactfully and effectively with suppliers and contacts outside of the organization.
• Skill in analyzing and evaluating bids and quotations.
• Ability to prepare clear and concise reports and maintain accurate records.
• Ability to work independently without specific instructions.
• Ability to analyze and process purchasing requisitions and vouchers and make purchasing decisions accordingly.
• Ability to maintain complex purchasing and inventory records.
• Ability to listen and ascertain the needs of customers.
• Ability to find and communicate accurate information concerning processes, policies, and procedures to customers.
• Ability to respond to customers

Qualifications:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a closely related field required; CPA preferred.
• Five (5) years of progressively responsible experience procuring goods and services in a public sector environment is required.
• National Institute of Governmental Purchasing (NIGP) certification is preferred.
• An equivalent combination of education, training, and experience that provides the required knowledge skills, and abilities.
• Must possess a valid State of Georgia Driver's License.
• Strong organizational and communication skills.
• Experience in communicating with diverse communities, and in establishing and maintaining cooperative working relationships.
• Proficiency in MS Office Suite, as well as knowledge and understanding of the organizational structure, workflow, and operating procedures.
• Extensive hours and weekends will be required at times.
• Pre-employment screening is required: criminal background check and drug testing.

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